News —— 19.9.2023

From Manual to Magical: The Future of Hospitality Automation

In the ever-evolving world of hospitality, the relentless pursuit of exceptional guest experiences and streamlined operations takes center stage. We now stand on the cusp of an automation trajectory, where groundbreaking advancements in reservations, pricing, and payments are poised to redefine the industry.


The Era of Effortless Reservations: Personalization at Its Peak
Picture a future where a hotel's Property Management System seamlessly integrates with a Channel Manager, transcending technology to become a catalyst for transformation. This integration brings about instant synchronization of inventory and pricing. When a booking is confirmed through the channel manager, it seamlessly integrates into the PMS without the need for manual intervention. This development not only saves countless hours of manual labor but also frees up time for hotel staff to deliver extraordinary guest experiences and focus on strategic pursuits.

Automate and Liberate: The Revenue Management Landscape
However, the benefits of this integration go far beyond operational efficiency. Automation empowers revenue managers to make real-time pricing decisions, responding swiftly to booking trends to optimize revenue. In a fiercely competitive market where room rates fluctuate by the minute, this real-time responsiveness is a game-changer. When the PMS interfaces seamlessly with a revenue management system, pricing recommendations are automatically relayed to the PMS, which updates rates and shares them with the channel manager. This ensures that all affiliated Online Travel Agencies and websites receive accurate pricing information promptly, eliminating discrepancies. While many hotels have embraced automation, some independents still rely on manual data entry, missing out on significant opportunities.

Payments: From Risk to Opportunity
Historically, payment procedures in hospitality have always been manual and labor-intensive, especially for credit card transactions. This approach brought inherent risks, including fraud and chargebacks. As many studies point out, a typical chargeback rate for businesses in the hospitality industry might range from 0.5% to 2% of total transactions! And, if the introduction of payment gateways improved the process, it also introduced new challenges: hoteliers had to generate payment links manually, leading to guest frustration and delayed payments. Managing declined payments added complexity.

However, with the seamless integration of payment automation into Property Management Systems like Hoteltime PMS, the entire payment process undergoes a remarkable transformation. Here's the process in action: As soon as a booking is confirmed, the PMS employs tokenization to secure the guest's credit card details, utilizing payment providers such as Adyen or Total Processing. Following authorization, the PMS takes the initiative to automatically process the payment and meticulously records the transaction. This not only results in significant time savings but also eradicates the potential for human errors that can arise during manual transaction handling. Moreover, one of the most captivating features of this automation lies in its adept management of declined payments. Hoteltime PMS initiates an automated email notification to the guest, promptly informing them of the declined card situation and encouraging them to furnish an alternative payment method. This proactive approach substantially diminishes the risk of booking cancellations stemming from payment-related issues.

Vento QR: The Future of Self-Service Automation
In the wake of the COVID-19 pandemic, when QR code menus became the norm, Hoteltime pushed the boundaries of automation with Vento QR, a self-ordering solution. Designed to reduce order errors, save time, and enhance guest responsiveness, Vento QR emerged as a timely innovation. The system generates a unique QR code for each guest, tailored to their location, whether it's a table, chair, room service, or a rooftop pool lounger. This identifier helps F&B staff pinpoint the guest's location when they place an order via the QR code. Guests can settle payments immediately upon delivery or charge them to their in-house room account, offering flexibility and convenience.

Conclusion: Embracing the Future of Automation
Consider the impact of these automated processes. They empower hotel staff to prioritize guest satisfaction and strategic initiatives. The integration of automation in reservations, pricing, and payments, along with innovations like Vento QR, is ushering in a new era in hospitality. It elevates guest experiences while illuminating the path to a more efficient future.

Are you up for it?